Call for Workshop Proposals

Scope and Goals

IEEE Quantum Week 2020 Workshops provide forums for small-group (i.e., 20–50 participants) discussions on topics in quantum research, practice, education, and applications. Workshops provide opportunities for researchers, practitioners, scientists, engineers, entrepreneurs, developers, students, educators, programmers, and newcomers to exchange and discuss scientific and engineering ideas at an early stage before they have matured to warrant a conference or journal publication. In this manner, an IEEE Quantum Week workshop serves as an incubator for a scientific community to form a research roadmap or share a research agenda. Workshops are the key to sustaining, growing and evolving IEEE Quantum Week in the future. Note IEEE Quantum Week is a highly multidisciplinary quantum computing venue where you can discuss challenges and opportunities with quantum researchers, scientists, engineers, entrepreneurs, developers, students, practitioners, educators, programmers, and newcomers.

Each workshop at IEEE Quantum Week 2020 is one day long (i.e., there are no half-day or two-day workshops). The workshops are scheduled from 10:30-17:00, including a lunch break of 90 mins and an afternoon nutrition break of 30 mins. Thus, workshops must last 4.5 hours (i.e., 3 sessions of 90 mins). Participation in an IEEE Quantum Week 2020 workshop is preferably open.

Workshop Proposal Evaluation Criteria

Workshops are accepted according to the following evaluation criteria:

  • The potential of the workshop to advance the state of quantum computing and engineering research and practice;
  • Expected interest in and novelty of the workshop’s topic among people in the quantum computing or engineering communities, as well as in other communities of related disciplines;
  • Impact of the workshop in forging a new research community and in facilitating new collaborations;
  • Interactive nature of the workshop’s format; for example, a workshop stimulating discussions will be preferred to one based solely on presentations;
  • Experience and ability of the proposers to organize a successful workshop; and
  • Balance and synergy of the workshop with respect to other IEEE Quantum Week 2020 events.

Workshop Proposal Submission Format

Each workshop proposal must conform at the time of submission to the IEEE formatting instructions (i.e., title in 24pt font and full text in 10pt type, LaTEX users must use \documentclass[10pt,conference]{IEEEtran} without including the compsoc or compsocconf option). The submission must also comply with the IEEE Policy on Authorship.

Each workshop proposal must include the following sections, in the order specified below, and must not exceed four (4) pages. Each proposal must be submitted via QCE20 EasyChair.

  1. Workshop title
  2. Workshop abstract (less than 200 words) and — optional but recommended — organizer(s) photo(s) suitable for the IEEE Quantum Week 2020 website.
  3. Workshop authors — Contact information for all workshop organizers and indicating the main contact.
  4. Workshop objectives — define the short- and/or long-term objectives of the workshop. While a QCE20 workshop is only lasts 4.5 hours, ideally the organizers have a long-term vision that expands beyond the workshop. 
  5. Workshop relevance to the fields of quantum computing and quantum engineering.
  6. Anticipated workshop outcomes — form and/or sustain a research community or working group, develop plan and enlist participants for a research roadmap, generate synergy between two research strands, develop a common standard, curriculum or platform — in the realm of quantum computing and/or quantum engineering.
  7. Workshop format — Plans for soliciting or inviting presentations, keynotes (note: there is no budget for invited speakers), plans for generating discussions, breakout sessions (must be held in the assigned room).
  8. Workshop target audience including the expected background of the workshop attendees, the mix of industry and research participation.
  9. Workshop participants — Expected minimum and maximum number of attendees, plans for soliciting and selecting workshop participants, and tentative list of workshop participants.
  10. Workshop organizer biographies — A brief description of each proposer’s background, including relevant past experience in organizing conferences and workshops — at most 300 words per organizer.

Important Workshop Proposal Requirements

  • All participants, including workshop organizers, keynote speakers, and invited guests, must register for the workshop. By submitting a workshop proposal to IEEE Quantum Week 2020, you are making a commitment to register for your workshop and attend the conference upon acceptance of your workshop proposal.
  • Please note, IEEE Quantum Week 2020 cannot guarantee to honor specific requests for holding the workshop on specific dates.

Workshop Proposal Submission Deadlines

Workshop proposal abstract submission deadline: Extended to Fri, Apr 3, 2020 due to the coronavirus disrupting our lives — via QCE20 EasyChair 
Full workshop proposal submission deadline: Extended to Fri, Apr 3, 2020 due to the coronavirus disrupting our lives. Thank you very much for all the proposals we received already — via QCE20 EasyChair
Workshop acceptance notification: April 27, 2020
Final workshop abstract for proceedings submission deadline: May 25, 2020 — via QCE20 EasyChair
Workshop organizers registration deadline: July 27, 2020

Workshops Co-Chairs

Travis Humble, Oak Ridge National Laboratory — humblets@ornl.gov
Kristel Michielsen, Forschungszentrum Jülich — k.michielsen@fz-juelich.de

Workshop Abstract Included In Proceedings

The workshop abstract — title, abstract, and organizers — will be included on two pages in the proceedings of the IEEE International Conference on Quantum Computing and Engineering (QCE20).