Posters — Preliminary Digital Presentation Guidelines

QCE20 VirtualThe IEEE Quantum Week Posters program presents excellent opportunities for graduate students, undergraduate students, researchers, practitioners, entrepreneurs, and start-ups to showcase their work and engage with the international quantum computing R&D community during the IEEE Quantum Week Exhibits. QCE20 Posters are intended to stimulate discussions of recent advances, experiences, and challenges in quantum computing and engineering.


Preliminary Digital Presentation Guidelines for Poster Presenters

As a QCE20 Poster presenter, please visit this page regularly for updates on how to prepare your QCE20 Poster presentation for the week of October 12-16, 2020. A preliminary detailed conference program will be published in early August.

Due to the COVID-19 situation, QCE20 is now a virtual-only or digital-only conference. Scheduled QCE20 Poster sessions of 45 minutes and distributed over the entire QCE20 program. Posters are presented in a digital room dedicated for Posters.

Virtualization Platform:  QCE20 will use a Virtualization or Digital Conference Platform  (the actual platform will be announced in early August) to deliver over 270 hours of QCE20 programming.

Schedule: During the week of October 12-16, 2020, each QCE20 Poster is assigned to two fixed presentation sessions on two separate days. Each Poster session of 45 minutes will be moderated and feature two Poster presentations with live Q/A.

Format:  QCE20 Poster presenters are asked to provide a pre-recorded video for their Poster (detailed instructions to follow the latest by mid-August). The pre-recorded video will be due for uploading to the virtualization platform by early September. Each Poster will be allocated at least 15 mins for presentation on two different days in the QCE20 program (i.e., you have two opportunities to present your Poster). Each Poster session of 45 minutes will feature two Posters. The pre-recorded video should be at most 3-5 minutes long. During the 15 minutes time slot allocated for your Poster, the 3-5 minutes video is played followed by a 10-minutes interactive Q/A session with attendees. The remaining 15 minutes can be used for a lively discussion with both presenters.

Recording: All QCE20 sessions will be recorded. Registered attendees can play recordings of missed sessions or replay exciting sessions until November 30, 2020. QCE20 volunteers and virtualization platform company staff will be responsible for recording the QCE20 sessions.

Media Release: QCE20 will collect media release forms like paper copyright forms from all authors when they upload pre-recorded content. QCE20 will also collect media release forms from attendees when they are onboarded to the virtualization platform.

RegistrationPoster Authors must be duly registered for QCE20 by August 15, 2020 (more instructions to follow). The Advance Registration deadline for QCE20 attendees is September 12, 2020.

Onboarding: By mid-September, QCE20 will provide instructions for attendee onboarding for the virtualization environment. Registered attendees will obtain an account and a digital presence. Attendees should complete this step a few days before the conference starts. By familiarizing themselves with the QCE20 program, virtual conference structure, and conference rooms, attendees will be able to enjoy the 270+ hours of QCE20 programming readily and effectively.

Again, please watch this space for more instructions as we transition to the digital platform. Thank you very much for all your help and support in making Digital QCE20 a great success.