Call for Student Volunteers

IEEE Quantum Week 2024 kindly invites graduate students with interests in the topics of the IEEE International Conference on Quantum Computing and Engineering (QCE24) to apply for two full days of volunteering for QCE24 in exchange for a highly discounted QCE24 full registration.

QCE24 will be held as an in-person event with virtual participation in Montréal, Québec, Canada at the Palais des congrès.  As a hybrid event, we are broadcasting the sessions to virtual participants and recording the sessions for QCE On-Demand after the main event ends on September 20.

IEEE Quantum Week 2024 will feature 14-15 parallel program tracks per day over six days — Sun-Fri, Sep 15-20, 2024. QCE24 needs approximately 60 student volunteers to run the 90+ hybrid tracks and the conference (e.g., registration desk, exhibits & posters hall) effectively. For volunteering for two full days (9:30-17:15) at QCE24, a student volunteer will receive a highly discounted QCE24 full registration.

To apply as a student volunteer, please fill out the Student Volunteer Application Signup Form and submit the form via the QCE24 EasyChair Submission Site. To submit the form, you must create an EasyChair Account if you don’t already have one. Of course, you can also use this account for your paper submission for QCE24.

Please note: Student volunteers must commit to travel to Montréal, Québec, Canada, to participate in-person at IEEE Quantum Week 2024. There are no remote volunteer opportunities. Please note travel to Montréal, Québec, Canada and accommodation in Montréal are not included in this offer.

Contact

QCE24 Student Volunteer Application Signup Form

To become a QCE24 student volunteer, submit the Student Volunteer Application Form to the QCE24 EasyChair submission website in the form of a PDF file. 

The Student Volunteer Application Signup Form asks for the following information, in the order specified below:

  1. Student volunteer name  — full name, affiliation, and email of the student volunteer.
  2. Graduate advisor name  — full name, affiliation of the student volunteer’s graduate advisor.
  3. General quantum interests of student volunteer — quantum interests (cf. QCE24 Topics) to facilitate assignments of volunteers to tracks; enter at least three of quantum interest keywords in the Keywords box of the EasyChair upload form.
  4. Volunteer day preferences  — Sun/Sep15, Mon/Sep16, Tue/Sep17, Wed/Sep18, Thu/Sep19, Fri/Sep20; enter at least three days/dates in the Title box of the EasyChair upload form.
  5. Student volunteer preferences for tracks and tasks — tutorials, workshops or technical paper tracks; registration desk; exhibits & posters.
  6. Other pertinent information —any other information that you would like to share with the QCE24 organization team.

Important Student Volunteer Requirements

  • All QCE24 participants, including student volunteers, must register for the IEEE Quantum Week 2024.
  • By submitting your Student Volunteer Application Signup Form to IEEE Quantum Week 2024, you are making a commitment to register for the full conference and attend the conference in-person upon acceptance as a student volunteer. Upon acceptance, you will receive a discount code for your complimentary student volunteer registration.
  • Please note that IEEE Quantum Week 2024 will make every effort to assign volunteers to the track preferences and tasks listed on the application form. However, QCE24 cannot guarantee to honor all volunteers’ exact requests