Workshops — Preliminary Digital Presentation Guidelines

QCE20 VirtualVirtual IEEE Quantum Week Workshops provide forums for small-group discussions on topics in quantum research, practice, education, and applications. Workshops provide opportunities for researchers, practitioners, scientists, engineers, entrepreneurs, developers, students, educators, programmers, and newcomers to exchange and discuss scientific and engineering ideas at an early stage before they have matured to warrant a conference or journal publication. In this manner, an IEEE Quantum Week workshop serves as an incubator for a scientific community to form a research roadmap or share a research agenda. Workshops are the key to sustaining, growing and evolving IEEE Quantum Week in the future.

Preliminary Digital Presentation Guidelines for Workshop Organizers

As a QCE20 Workshop organizer, please visit this page regularly for updates on how to orchestrate your QCE20 Digital Workshop for the week of October 12-16, 2020. A preliminary detailed conference program will be published in early August.

Due to the COVID-19 situation, QCE20 is now a virtual-only or digital-only conference. A QCE20 Workshop consists of three 1.5-hour sessions in a dedicated digital room.  Of course, there are many ways on how to orchestrate a 4.5-hour workshop.

Virtualization Platform:  QCE20 will use a Virtualization or Digital Conference Platform  (the actual platform will be announced in early August) to deliver over 270 hours of QCE20 programming. Each QCE20 Workshop will have one Digital Room (like a Zoom room) for streaming pre-recorded presentations, hosting interactive sessions (e.g., Q/A sessions, hands-on exercises, or discussions) with the potential for breakout rooms. The default capacity for each workshop, tutorial, and paper-track will be 100 people with at most 50 personal attendee videos simultaneously being displayed. These numbers will be re-visited and possibly adjusted after the Advance Registration deadline of September 12.

Schedule: During the week of October 12-16, 2020, each QCE20 Workshop is assigned to a specific day and fixed schedule for which to prepare the workshop agenda. Each workshop will have three 1.5-hour scheduled sessions in the Mountain Time Zone from 10:45-12:15, 13:00-14:30, and 15:15-17:00. The 45-minute gaps between these three sessions are reserved for Exhibits, Posters, Birds of a Feather, Networking sessions, and other highly interactive events.

Format:  QCE20 Workshop presentations may either be pre-recorded or presented live, but discussions and Q/A sessions are expected to be live and moderated. The agenda may include a mixture of recorded and interactive sessions (e.g., panel discussions), at the discretion of the workshop organizers.

Recording: All QCE20 sessions will be recorded. Registered attendees can play recordings of missed sessions or replay exciting sessions until November 30, 2020. QCE20 volunteers and virtualization platform company staff will be responsible for recording the QCE20 sessions.

Media Release: QCE20 will collect media release forms like paper copyright forms from all authors when they upload pre-recorded content. QCE20 will also collect media release forms from attendees when they are onboarded to the virtualization platform.

Registration: The Workshop Author or Workshop Organizer Registration deadline is August 15, 2020. The Advance Registration deadline for QCE20 attendees is September 12, 2020.

Onboarding: By mid-September, QCE20 will provide instructions for attendee onboarding for the virtualization environment. Registered attendees will obtain an account and a digital presence. Attendees should complete this step a few days before the conference starts. By familiarizing themselves with the QCE20 program, virtual conference structure, and conference rooms, attendees will be able to enjoy the 270+ hours of QCE20 programming readily and effectively.

Again, please watch this space for more instructions as we transition to the digital platform. Thanks for all your help and support in making Digital QCE20 a great success.